Personal Data Privacy Notice For Intern Applicants, Intern Students and the Other Person that the Intern Applicants and Intern Students Had Provided Data
Multilink Corporation Limited (hereinafter referred to as “MSC” or “we” or “our”) gives highest priority to the protection of the personal data of the intern applicants, intern students and the other person that the intern applicants and intern students had provided data, and in order for you to ensure that we will protect and manage your personal data in accordance with the laws concerning personal data protection, we then established this Personal Data Privacy Notice for your acknowledgement of details of the processing of personal data, whether it be the collection, use and disclosure (collectively referred to as “the processing”) that may be occurred and including to inform you of the rights on your personal data and our contact channels as follows:
1. Purposes for the collection, use and disclosure of personal data and the cases necessary for the provision of personal data
In case that you are the intern applicants or intern students of MSC, it is necessary for us to collect, use and disclose your personal data for the following purposes:
| Clause | Purposes | Lawful Basis |
| Application for Internship | ||
| 1.1 | For the proceedings necessary for the consideration and selection of intern applicants which shall mean to include the process for online submission of internship application through MSC’s website, the direct submission of internship application with MSC, the consideration for the acceptance of intern students as per the list provided by the universities, colleges or academies, the interview process, the selection and evaluation process, the process for offering you an internship agreement, and the other human resources management process in relation to the consideration and selection for internship with MSC | Contractual basis |
| After being selected as an intern student | ||
| 1.2 | For the proceedings in accordance with the agreement during your internship period with MSC such as the payment of remuneration (if any), internship clocking in and clocking out, technical visit, authorization for an access to information technology system and database necessary for the internship including the preparation of relevant agreements, etc. | Contractual basis |
| 1.3 | For the evaluation of your internship result such as the evaluation of learning result, the evaluation of operational skills in respect of each subject, the giving of notes, suggestions, opinions on each intern student pursuant to the forms prescribed by the colleges. | Legitimate interest basis |
| 1.4 | For retaining in the database and using for the confirmation of your internship records. | Legitimate interest basis |
| 1.5 | For risk management, audit supervision including the internal audit of the internal audit office and the management and administration in the organization. | Legitimate interest basis |
| 1.6 | For the relevant corporations during the internship. | Legitimate interest basis |
| 1.7 | For maintaining security in building area or premises of MSC and the evaluation of security risks including the communication for the issuance of access card(s) to work in the premises of MSC, the exchange of cards for building entry and exit, the recording of information on the entry and exit of MSC’s premises, and the recording of videos in the buildings or offices of MSC or MSC’s branches by closed-circuit television (CCTV). | Legitimate interest basis |
In some cases, we may collect, use and disclose personal data of the person in the family or other person of reference that our intern applicants or intern students provided for us. In this respect, MSC shall collect, use and disclose personal data of those people under relevant lawful basis for the following purposes:
| Clause | Purposes | Lawful Basis |
| 1.8 | For communication in necessary or emergency cases such as for notifying dangerous incident occurred to the intern applicants or intern students, etc. | Legitimate interest basis |
MSC would like to inform you that for the processing of personal data of the intern applicants, intern students and the other person that the intern applicants and intern students had provided for us, we rely on relevant lawful basis as specified herein without relying on the consent; however, there might be the processing of personal data in certain cases that we could not rely on these lawful basis such as the cases required by laws to obtain consent from the owner of personal data for the processing of sensitive personal data, etc. For such cases, MSC shall request for your express consent (please read our letter requesting for consent in addition to this document) and in case that you are an intern applicant or intern student and have provided personal data of the person in the family or other person for us, you shall be responsible to inform those people of this Personal Data Privacy Notice and/or the letter requesting for consent (if necessary).
In case that the aforementioned personal data collected by MSC is the information necessary for MSC’s performance of agreements or the compliance with your request prior to the execution of internship agreement, if you refuse to provide such necessary personal data, MSC may not be able to consider and select you for employment or internship with MSC
2. Personal Data which shall be collected
In general, MSC shall collect your personal data by directly requesting the data from you, for instance by having you fill in the forms determined by MSC, or inquiring data from you, or requesting you to submit documents containing your personal data to MSC; nonetheless, there may be some circumstances that MSC collects your personal data from other sources in order to fulfil the aforesaid purposes such as:
• Other person that you specified in the internship application;
• Your university or academy.
In this regard, the personal data collected by MSC are as follows:
2.1 General personal data
(1) Identity data such as first name, last name, identification card number, passport number, date of birth, gender, age, nationality, signature and photo;
(2) Contact data such as address, phone number, email and LINE ID;
(3) Other personal data such as educational profile, educational results, test results for relevant language tests, training records, university activities records including relevant evidence, data of the person of reference, the contact person in case of emergency and family member;
(4) Internship records with MSC
2.2 Sensitive personal data
MSC has no intention to collect and use religious and blood type data specified in your identification card for any specific purpose. In the event that you provided MSC the copy of your identification card, it is requested that you conceal such data. If you did not conceal such data, it shall be deemed that you authorized MSC to conceal those data and such document with concealed data shall be deemed valid and legally enforceable in all respects. In case that MSC is unable to conceal those data due to some technical limitation, MSC shall collect and use such data as a part of your identification documents only.
Furthermore, if it is necessary for MSC to collect other sensitive personal data for any specific purpose, MSC shall request for your prior express consent. In this regard, MSC may process the following sensitive personal data:
(1) Religious data;
(2) Fingerprint recognition data.
3. Period for retention of personal data
MSC shall retain your personal data for the period necessary for the purposes of the collection, use or disclosure of personal data set out in this Privacy Notice. The criteria used for determination of the retention period is the period that MSC still has relation with you and may further retain the data for the period necessary for the compliance with laws or the statutory prescription period, or for the establishment, compliance, exercise or defense of legal claim, or for other reasons pursuant to the internal policies and rules in the organization of MSC
4. Disclosure of personal data
In order to carry out the proceedings for the purposes set out in this Privacy Notice, MSC may disclose your personal data to your university or academy including the institutes or authorities that you applied for work.
5. Your rights as the owner of personal data
As the owner of personal data, you have the rights as prescribed in the Personal Data Protection Act B.E 2562 (2019). In this respect, you can exercise your relevant rights through the channels specified by MSC in Clause 7 or through MSC website, whereby you will be entitled to exercise the rights when the laws concerning personal data protection are applied to MSC The relevant rights having details as follows:
5.1 Right to withdraw consent
In the event that MSC requests for your consent, you shall have the right to withdraw the consent for the processing of your personal data that has already given to MSC unless such withdrawal of consent is restricted by laws or by the agreement that provides you the benefits.
Such withdrawal of consent shall not affect the processing of personal data legally conducted according to your prior consent.
5.2 Right to access to personal data
You have the right to request for an access to and the request for the copy of your personal data under control of MSC, including to request MSC to disclose the acquisition of such data that you have not given consent to MSC
5.3 Right to request for the submission or the transfer of personal data
You have the right to request MSC to transfer your personal data that you have given to MSC as prescribed by laws.
5.4 Right to object the collection, use or disclosure of personal data
You have the right to object the processing of data relating to you in respect of the collection, use or disclosure of your personal data as prescribed by laws.
5.5 Right to request for the erasure of personal data
You have the right to request MSC to delete your personal data as prescribed by laws. Nevertheless, MSC may store your personal data using electronic system pursuant to which some systems may be unable to delete the data, and for such case, MSC shall destroy or cause such data to be unable to identify your identity.
5.6 Right to request the restriction of the use of personal data
You have the right to request MSC to restrict the use of your personal data as prescribed by laws.
5.7 Right to request for the rectification of personal data
If you found that the data controlled by MSC is incorrect or you have changed your personal data, you have the right to request MSC to correct your personal data so that such personal data be accurate, current, complete and not causing misunderstanding.
5.8 Right to lodge a complaint
You have the right to lodge a complaint with the competent officers under the Personal Data Protection Act B.E 2562 (2019) in case that MSC breaches or does not comply with such Act.
6. Amendment of this Privacy Notice
We may amend and update this Privacy Notice from time to time, and if there is such amendment, we will keep you posted through MSC website and/or inform you via email. If it is necessary to request for your consent, we will proceed to request additional consent from you.
7. Contact channels
If you have question or require further details concerning the protection of your personal data, the collection, use and disclose of your personal data, the exercising of your rights or if you have any complaint, you can contact MSC as per the following channels:
Multilink Corporation Limited
Contact Place: 75/84-85, Ocean Tower 2, 33 Floor, Sukhumvit 19, Sukhumvit Road, Khlongtoey Nuea, Wattana, Bangkok, 10110
Telephone: 02-661-6619
Personal Data Protection Officer
Contact Place: 75/84-85, Ocean Tower 2, 33 Floor, Sukhumvit 19, Sukhumvit Road, Khlongtoey Nuea, Wattana, Bangkok, 10110
Telephone: 02-661-6619
Email: it@thaimartin.com
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